[ARDF] ARDF Digest, Vol 92, Issue 4

Sat Apr 16 15:30:36 PDT 2011

I see two more prices unusually high:
1. $20 for T-shirts - most expensive I found so far are around $10 (vistaprint.com)
2. $10 for maps - usual cost of map is $1 per day on most of orienteering event, how come it 10 times more?
3. I agree with lunch boxes but I think dinner is not needed to be included as most of the attendees want some freedom in choosing a place for dinner. In terms of banquet - I think everyone should be able to select their foods and pay for themselves. I would say collecting fees for banquet was not a good practice in past.

I would like to ask to add those questions to poll and organizers to comment on cost of t-shirts and maps.

Sincerely 
Vadim

Sent from iPhone

Apr 16, 2011, в 15:00, ardf-request at kkn.net написал(а):

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> Today's Topics:
> 
>   1. 2011 Region 2 ARDF costs, bus, and late registration
>      (Michael Pendley)
>   2. QST article (Kenneth E. Harker)
> 
> 
> ----------------------------------------------------------------------
> 
> Message: 1
> Date: Sat, 16 Apr 2011 08:51:25 -0700 (PDT)
> From: Michael Pendley <k5atm at yahoo.com>
> Subject: [ARDF] 2011 Region 2 ARDF costs, bus, and late registration
> To: ardf at kkn.net
> Message-ID: <502206.37300.qm at web30902.mail.mud.yahoo.com>
> Content-Type: text/plain; charset=us-ascii
> 
>> From the 2011 Region 2 ARDF Championship organizers:
> 
> 
> All,
> 
> We seem to have three issues -- The cost of the event (which is driven by the cost of a bus), the need for a bus, and late registration (which is driven by the hotel and bus).
> 
> Issue 1: Cost:
> 
>   Here is a very high level cost breakdown. These are
>   rounded values to make the math easy here. Our work 
>   sheet has higher fidelity and many more line items:
> 
>   Per-person costs
> 
>      $60 meals (2 lunch, 1 dinner, 1 banquet
>      $20 T-shirt 
>      $10 maps
>      $15 insurance 
> 
>      Total per-person = $105
> 
>   Fixed costs 
> 
>      $140 Forest permits
>      $80 Awards
>      $100 Misc
>      $400 Volunteers (2 lunch, 1 dinner, t-shirt)
>      $1300 Bus. This is the same bus company we have used for
>                 the last two events. It is a good size bus with
>                 plenty of storage for supplies, radio gear, back
>                 packs, etc. Fee also covers a driver with a CDL
>                 for two days. 
> 
>      Total fixed costs with bus = $2020
>      Total fixed costs no bus = $720
> 
> The fee for volunteers is non-negotiable. We do not expect to have course setters / un-setters, start and end folks, etc. work the event for two days and not get fed or go away without a T-shirt.
> 
> 
> Event cost for 20 people (with bus) = 20*$105 + $2020 = 2100 + 2020 = 4120
> Per person (assuming 20) = $206 (again, based on rounded figures)
> 
> Organizers will be liable (will have to cover fixed costs) of ~$100 for each person under 20
> 
> 
> 
> Event cost for 20 people (no bus) = 20 * $105 + $720 = 2820
> Per person (assuming 20) = $141
> 
> Organizers will be liable (will have to cover fixed costs) ~$35 for each person under 20
> 
> 
> Again,  these are rounded estimates. Our worksheet has higher fidelity. Our published entry fee is $215 with bus. Revised entry fee if no bus would be around $150
> 
> 
> Training camp costs are separate and will be managed by Marvin (info will be posted on event website with links to camp registration in a few days).
> 
> 
> 
> 
> 
> Issue 2: Need for a bus.
> 
> Given the venue locations, parking issues, need to transport volunteers, equipment, supplies, etc. -  the event organizers and region 2 officials all agree a bus is highly desirable. Could we get by without a bus -- yes. 
> 
> Cost of the bus is approximately $65/person (assuming 20) for both days ($32.50/day). We can't go into details on how far the venues are but with $5.00 gas in our future we see that $65 ~ 13 gal gas (6.5 gal/day) for each person to drive to and from the venues.
> 
> The bus will also be used to transport supplies to the event venues and can also act as a shelter in the event of a storm and provides a quick mass evacuation in the event of a forest fire. We are in a state of very dry conditions this year that can also have sudden and short severe lightening storms. The bus will also assure that all competitors arrive at both sites on time.
> 
> So far no competitor has championed the use of a bus. If we do not use a bus we (the organizers) do not plan on securing transportation for anyone but organizers and volunteers. Competitors will be responsible for arranging their own transportation to and from the venues.
> 
> So -- this is your event. The bus is not absolutely necessary and is for  your convenience. We need to take a poll and the group will have to live with the result.  Bus or no bus?
> 
> 
> 
> Issue 3: Late registration
> 
> Given that we started all this with the bus option the organizers were faced with steep fixed costs that we would be personally responsible for. We needed time to cancel the bus without incurring fees if we did not get at least 20 people registering.
> 
> The organizers are also financial responsible for unsold hotel rooms if we cancel too late.
> 
> If we have the option (if we all agree) to drop the bus and drop the special room rate (after a TBD date) then we could push the drop dead registration date out. With no bus and hotel financial exposure we have alot more wiggle room.
> 
> Competitors can stay at any hotel they choose. However, we caution folks against staying in a hotel that is very far form the event hotel. We cannot hold up leaving for the venues for late arrivals. 
> 
> 
> Conclusion
> 
> We have two questions to be resolved by the group
> 
> 
> 
> 1) Bus or no bus?
> 
> 2) If no bus then should we push out drop dead registration at the cost of no special hotel rate for those that register after a date to be determined later.
> 
> 
> 
> 
> 
> 
> 
>> 
>> Date: Mon, 11 Apr 2011 13:42:32 -0700 (PDT)
>> From: Michael Pendley <k5atm at yahoo.com>
>> Subject: Re: [ARDF] ARDF Digest, Vol 92, Issue 2
>> To: ardf at kkn.net
>> 
>> Jerry and I are working on a response now to the questions
>> on $s, bus, late registration, and more.
>> 
>> We have exchanged text and are doing a little
>> word-smithing. We want to make sure we don't muddy the water
>> further by being vague or saying something confusing. Stay
>> tuned. We should get something out in the next day or 2.
>> 
>> Mike, k5atm
>> 
>> 
> 
> 
> 
> ------------------------------
> 
> Message: 2
> Date: Sat, 16 Apr 2011 09:03:20 -0700
> From: "Kenneth E. Harker" <kenharker at kenharker.com>
> Subject: [ARDF] QST article
> To: ardf at kkn.net
> Message-ID: <20110416160320.GC20247 at kenharker.com>
> Content-Type: text/plain; charset=us-ascii
> 
>     There's an ARDF-related article in the current issue of QST.  The 
> transmitter is based on a 350mW or 500mW two meter FM module (rather than 
> AM) but the controller does the IARU style identification:
> 
>     "A Transmitter for Fox Hunting" by Mark Spencer WA8SME, QST, 
>       May, 2011, pp. 33-36.
> 
>     I wonder how much trouble it would be to convert the design to, say, a 
> 1.5W AM transmitter?
> 
> -- 
> Kenneth E. Harker WM5R
> kenharker at kenharker.com
> http://www.kenharker.com/
> 
> 
> 
> ------------------------------
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> End of ARDF Digest, Vol 92, Issue 4
> ***********************************